Q. I am being asked to accept a subpoena – what do I do now?
Campus offices and employees should not accept service of subpoenas. Process servers should be directed to the Office of the General Counsel. Following is more information regarding specific types of subpoenas.
Subpoenas for Records: If a process server or other person attempts to serve you or a member of your staff with a subpoena for records (typically called a Subpoena Duces Tecum), DO NOT ACCEPT the subpoena. Instruct the process server to take the subpoena directly to the Office of the General Counsel, Administration Building, Room 103. If you receive a subpoena in the mail (or if someone in your office accepts a subpoena in spite of these instructions), you should immediately contact the Office of the General Counsel and fax the subpoena to 621-9001 (noting the date of service and person accepting). If an individual claims to be a law enforcement officer requesting immediate access to records, you should also refer that individual to the Office of the General Counsel.
Subpoenas for Personal Appearance: If the subpoena is for your personal appearance in a deposition or a trial in a matter related to the University, you may accept the subpoena and should then immediately contact the Office of the General Counsel and fax the subpoena to 621-9001 for assistance. (This office will not be able to assist you, however, if the subpoena involves a personal matter unrelated to your University employment.) You should not accept a subpoena for personal appearance on behalf of anyone else.
If you have questions about the service of subpoenas, service of other legal documents, or any other legal requests for records or information, contact Kate Adams in the Office of the General Counsel at 621-3175 or firstname.lastname@example.org.